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Batching Your Work To Help You Get More Done

batching your tasks help you get more done

It’s Monday afternoon. I’m typing furiously, listening to angry dubstep. In a few minutes, all of my accounting tasks for the week will be taken care of. More time freed up for the important stuff. I’m using a special trick that allows me the increase the time I spend on the money-producing activities in my business, and less time on the trivial stuff. It’s called Batching. According to Michael Hyatt, Batch Processing, or Batching “is the grouping of similar tasks that require similar resources in order to streamline their completion.” Grouping your similar tasks in specific blocks of time means you spend more time in the same resources and less time switching from task to task. The benefits of batching Batching your tasks offers many benefits : Remove distractions In the Getting Things Done methodology, David Allen speaks of contexts, locations you spend time with to complete your tasks. My accounting takes place in the QuickBooks software, while email pressing takes place in Inbox. By identifying contexts in your task list, you can “batch” your tasks by software and reduce […]

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Why I chose analog for my personal productivity

Why I chose analog for my personal productivity

When I was a kid, I was one of the first to get a personal computer, you know, the ones with the huge floppy disks? My father was into gadgets and technology, he had a cellphone before the frenzy, and we were the first in our neighborhood to have access to the internet. You’d think that my father’s love for gadgets would turn me into a digital devotee. Sure, I like my shiny new Surface Pro and my many productivity apps, but I have a love for analog that no app could take away. My trusted notebook in hand, I will plan my articles, set goals, track my habits and write down my tasks on a daily basis. And there’s a very good explanation as why analog note taking and goal setting actually works best than digital. In a study conducted in 2011 by Mangen and Velay, the researchers discovered that the “physical action of forming letters while writing by hand is important in helping the brain remember the letters that are written.” Handwriting activates more parts of the brain […]

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Structure Your Days With Time Blocking for Maximum Productivity

A few years ago, I was working in an office as an executive assistants. I had many roles to fill and tasks kept piling up. Most of my days were spent trying to keep afloat of my task load, but I never seemed to get anything concrete done. I was stuck in the busyness. That’s until I started blocking my time. I decided to draft a simple schedule on a piece of paper, making sure that the most important activities were put in there first. This way I made sure that busyness could not creep up on my priorities. And soon enough, I began to thrive and regain control over my task load. Time blocking had saved me from high waters. What is time blocking Time blocking is the act of assigning tasks to portions of your days. You “block” a time frame of your calendar to work on your most important projects, taking in account your energy levels and your priorities, while creating margin for what’s unexpected. Energy levels According to sleep researcher Nathaniel Kleitman, our body tends to […]

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4 steps to plan your weeks in the Bullet Journal

Daily Spread in the Bullet Journal

Setting goals is an important part of achieving success. But what do you do once your goals are set? Good planning ensures that all your projects are accounted for and that you get the ball rolling on your most important priorities. In today’s article, I’ll be sharing the planning process and workflow that I use on a weekly basis. Let’s jump in! My planning process is divided in 4 steps : Capture, Review, Plan, Do. Let’s take a look at each step. 1. Capture The capture step is probably the most important part of my planning process, and a founding principle of the Getting Things Done methodology. It consists of writing down each tasks and projects as soon as they show up. This allows your mind to stay free from retaining information constantly and to be able to see all your todo’s in a trusted system. While on the go, I use the Todoist app on my phone to jot dot my tasks, as well as Google Keep for notes and project ideas. At home, I use my trusted Bullet […]

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Getting Things Done : You don’t need to do it all!

Getting Things Done : You don't need to do it all

When I first read David Allen’s productivity masterpiece, Getting Things Done: The Art of Stress-Free Productivity, I’ve been a bit overwhelmed by the process he laid out. I did not know how to get started and I wasn’t so sure I wanted to implement every part of his methodology. It seemed too much. The good news is, if you’re feeling overwhelmed as I was, you don’t need to do it all. You can pick and choose a few components of GTD and just get started with that. Over time, when it feels natural, you can start adding more components. In today’s article, I will share a few pointers on the most valuable parts of Getting Things Done that you should consider trying today. If you are not yet familiar with GTD, I suggest you read my beginner’s guide here. Start small : the 2 minute rule One of the smallest commitment that you can make when getting started with GTD is the 2 minute rule. The rule is simple : if a task takes less than 2 minutes to accomplish, […]

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Goal Planning – How We Can Set and Achieve Our Goals

goal planning

Today I am ecstatic to bring on a guest on the blog! My friend Richmond Nash from Keeping Things in Line has been so nice as to write an article about how he plans his goals. I am super excited to share it with you! Here goes! How many of us make resolutions every year and find ourselves never really accomplishing what we originally set out to do? Most of us want to accomplish some sort of objective or purpose but find it difficult to actually set out on a structured plan that can help us achieve our goals. How can we meet this challenge and make setting goals and accomplishing those goals a reality? A Specific and Measured Approach Setting goals is more than just saying, “I want to be more productive.” Or, “I want to be more organized.” These types of goals are general and don’t really provide a measured objective. It’s much better if we set goals like this: I want to be more productive by getting up every morning at 7:00 am and completing two high […]

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25 Free Summer Activities to Boost your Happiness

25 free summer activities to boost your happiness

Summer has officially started here in the northern hemisphere and the weather is nice and inviting. During summer, things slow down a bit at work while everyone is taking their vacation and we get more free time to do the things we love. To get you inspired, I compiled a list of 25 free summer activities to boost your happiness and wellbeing and enjoy the nicer season. Let’s dig in! Healthy summer activities One of the first things that can boost our happiness is to feel better physically. Now that the weather is nice, we can be active outside and get our bodies moving. Here are a few ideas to get you in shape. 1. Play a sport A good way to get together with friends is to schedule a match of your favorite sport. You can play Frisbee at the park, play basketball at the local school playground or flag football in the field. Choose any sport that can get you moving and having fun! 2. Go Swimming If there’s a community pool in your neighborhood, get yourself wet […]

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6 Benefits You Can Expect When You Start Meditating

meditation benefits

In the past 20 years or so, life has thrown me quite a few curve balls. I had to learn to manage my stress levels throughout the events that scarred me for life, but also made me who I am today, a strong, resilient and happy person. My many therapists all offered the same tool to make me stronger, calmer, at peace; meditation. To this day, meditation is part of my daily routine as a way to cope with setbacks, but also as a way to stay close to my heart and connect to my higher self. In today’s article, I wanted to share the unexpected benefits that I have gained from a consistent meditation practice. Here we go! The Many Benefits of Meditation Meditation has had a tremendous impact on my wellbeing as the years went by. Before I share some of these benefits with you, I would like to start with a disclaimer. Meditation is not a quick fix. It requires time, involvement and persistance. Surely, after your first session, you will feel calm and quiet, but the […]

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Getting Things Done in the Bullet Journal

Weekly spread in the Bullet Journal

In a recent article, I shared my love and devotion for Getting Things Done, a methodology I have been using for quite a while to be more productive, more organized and to clear the clutter off my mind. The nice thing about Getting Things Done is that you can use any tool you like to implement it. I believe that the Bullet Journal is the perfect companion to the GTD method. Let me show you how I use the two together. Getting Things Done in the Bullet Journal Capturing The first idea of Getting Things Done is to dump everything that’s on your mind in your trusted system of choice. The daily spread is the perfect place to capture your tasks and projects on the go. It allows for rapid logging–just add a bullet and write down your tasks. You can migrate it to the appropriate list later. Brain dump There are other spreads in which I like to capture tasks and ideas. I created a “brain dump” collection that I use when my mind is just so full of ideas to […]

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Return on my first workshop

Return on my first workshop

Last Thursday, I was hosting my first workshop ever in a cozy little café in Montreal. We were a group of 15 or so working together on our life plans. The goal of the workshop was to teach my attendees how to create a life plan that is both compelling and actionable. We had a really nice time and I learned a lot on how to speak in public and how to take charge of a group. My productivity skills were put to the test while I was preparing the workshop, working on expanding the reach of Productive Happiness and entering a school program at my local college. Time management was of the essence and I am proud to say that I have been able to accomplish everything that was on my to-do list before the workshop. I came fully prepared and the exercise sheets I have designed for the workshop have been appreciated greatly by the participants, as shown in the appreciation survey that I distributed at the end of the workshop. I have greatly enjoyed the experience of […]

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